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Protingent
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War Room Program Coordinator and Automator
2555 Augustine Dr Santa Clara, CA 95054 US
Posted: 10/30/2025
2025-10-30
2025-12-15
Employment Type:
Contract
Job Number: 31127
Job Location: Hybrid
Industry: COMM - Communications Equipment
Job Description
Job Title: War Room Program Coordinator and Automator
Position Description: Protingent Staffing has an exciting contract War Room Program Coordinator and Automator opportunity with our client located in Santa Clara, CA.
Job Description:
Job Responsibilities:
Job Qualifications:
Job Details:
Benefits Package: Protingent offers competitive salaries, insurance plan options (HDHP plan or POS plan), education/certification reimbursement, pre-tax commuter benefits, Paid Time Off (PTO), and an administered 401k plan.
About Protingent: Protingent is an Award-Winning provider of top-tier Engineering and IT talent, trusted by companies at the forefront of innovation — from Software and Aerospace to AI, Clean Tech, Medical Devices, and Connected Technologies. We’re passionate about making a positive impact by connecting exceptional talent with meaningful opportunities and helping our clients build the future.
Position Description: Protingent Staffing has an exciting contract War Room Program Coordinator and Automator opportunity with our client located in Santa Clara, CA.
Job Description:
- We’re looking for a high-performing War Room Program Coordinator, Facilitator & Workflow Automator to lead the operational transformation of our internal “War Room” initiative—a strategic program that accelerates high-value enterprise deals through structured, cross-functional collaboration.
- This is not a traditional coordination role. We need someone who thrives in dynamic environments, can manage scheduling and communication across time zones, and—most importantly—can build AI-enabled workflows and automate manual processes.
- Your mission will be to evolve the program into a streamlined, self-reinforcing engine that scales with minimal friction.
Job Responsibilities:
- End-to-End Program Coordination:
- Manage intake flow: review deal submissions, qualify opportunities, and triage next steps
- Schedule War Room sessions across global time zones (7 AM to 5 PM PST)
- Adjust meetings, resolve conflicts, and actively communicate with participants via Slack/email
- Coordinate across field sellers and internal stakeholders to ensure participation and prep
- Attend meetings to ensure they run smoothly, next steps are captured/pointed out, etc.
- Workflow Automation & AI Enablement:
- Design and implement automated workflows to streamline intake, scheduling, follow-up, and reporting
- Integrate and manage AI transcription tools, CRM connectors, scheduling platforms, and Slack bots
- Reduce manual overhead by developing repeatable systems for communication and task tracking
- Session Support & Follow-Through:
- Ensure sessions are organized, recorded, and well-documented
- Distribute post-session notes and AI-generated summaries
- Launch dedicated Slack channels and track all follow-up actions through completion
- Reporting & Analytics:
- Build and maintain dashboards and reports in Excel, Salesforce, and Tableau
- Provide visibility into program performance (volume, conversion, impact)
- Identify bottlenecks and surface insights to improve program strategy.
Job Qualifications:
- Minimum 2 - 4 years of professional experience
- Strong program or project operations background, ideally in sales, GTM, or customer-facing environments
- Proven ability to automate workflows using tools like Zapier, Make (Integromat), Salesforce Flows, or AI integrations
- Advanced proficiency in Excel, Salesforce, and Tableau (or similar BI/reporting platforms)
- Outstanding communication and coordination skills, especially in time-sensitive environments
- Comfortable working independently, proactively solving problems, and continuously improving systems
- Willingness to work flexibly across global time zones.
- Nice To Have:
- Exposure to sales processes, deal desks, or large-scale field engagement programs
- Familiarity with AI tools for transcription, summarization, or process automation
- A background in systems/process consulting, business operations, or workflow design.
Job Details:
- Job Type: Contract (Part Time: 20 hours/week)
- Pay Range: $40-$49/hr.
- Location: Remote; however, candidates who are based near the offices in Santa Clara, CA, Bellevue, WA, Chicago, IL, and New York, NY preferred.
Benefits Package: Protingent offers competitive salaries, insurance plan options (HDHP plan or POS plan), education/certification reimbursement, pre-tax commuter benefits, Paid Time Off (PTO), and an administered 401k plan.
About Protingent: Protingent is an Award-Winning provider of top-tier Engineering and IT talent, trusted by companies at the forefront of innovation — from Software and Aerospace to AI, Clean Tech, Medical Devices, and Connected Technologies. We’re passionate about making a positive impact by connecting exceptional talent with meaningful opportunities and helping our clients build the future.
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