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Equipment Delivery Coordinator
15800 Northup Way Bellevue, WA 98008 US
Job Description
Position Description: Protingent Staffing has an exciting contract Equipment Delivery Coordinator opportunity.
Job Responsibilities:
- Handoff Tracking and Management:
- Monitor and document the completion of information handoffs between technical teams and stakeholders.
- Handoffs encompass, but are not limited to:
- Tracking document distribution commitments and forecasting adherence to ensure timely delivery and communication.
- Distributing vendor documentation in alignment with the planned sharing protocols.
- Comparing equipment required on-site dates with the planned delivery schedules to ensure alignment.
- Sharing internal design details effectively between teams to support project needs. Ensure alignment on scheduled commitments and deadlines for handoffs.
- Coordinate across teams to understand specific handoff requirements.
- Facilitation and Mitigation:
- Lead efforts to facilitate handoffs by resolving bottlenecks and addressing process gaps.
- Proactively identify and mitigate risks to scheduled handoffs by proposing corrective actions.
- Stakeholder Collaboration:
- Work closely with technical teams, project managers, and other stakeholders to ensure all required data and documentation for equipment delivery is accurate and complete.
- Serve as a liaison between teams to streamline communication and resolve issues.
- Execution Support:
- Support the Equipment Delivery Integration Manager in tracking progress toward equipment delivery milestones.
- Contribute to the development of workflows to enhance efficiency and quality in delivery processes.
- Reporting and Documentation:
- Provide regular status updates and reports on handoff completion and delivery progress.
- Maintain accurate records of handoff processes to inform decision-making and future planning.
- Maintain outward-facing tracking via Jira and Power BI tools
- Manage Equipment Delivery Action Tracking – driving actions to closure across the organization.
Job Qualifications:
- Bachelor’s degree in Engineering, Project Management, or a related field.
- Minimum of 5+ years of experience in project coordination, supply chain management, or a related role.
- Familiarity with project management tools and methodologies (e.g., PMBOK, Agile).
- Proven ability to manage complex workflows and meet deadlines in a dynamic environment.
- Strong interpersonal, communication, and problem-solving skills.
- Attention to detail and ability to manage multiple priorities effectively.
- Experience working within cross-functional teams.
- Knowledge of nuclear or related heavy industry equipment delivery processes is a plus.
- Familiarity with Jira, Power BI, and Confluence
- Strong communication skills are desired.
- The service provider will possess a high degree of trust and integrity, communicate openly and display respect, and have a desire to foster teamwork.
- Travel Required: 10-20%.
Job Details:
- Job Type: Contract
- Pay Rate Range: $52-$85/hr.
- Location: Bellevue, WA.
- Export control regulations require candidates to be a U.S. Citizen, a U.S. Legal Permanent Resident, or of a protected person status
Benefits Package: Protingent offers competitive salaries, insurance plan options (HDHP plan or POS plan), education/certification reimbursement, pre-tax commuter benefits, Paid Time Off (PTO), and an administered 401k plan.
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About Protingent: Protingent is an Award-Winning provider of top-tier Engineering and IT talent, trusted by companies at the forefront of innovation — from Software and Aerospace to AI, Clean Tech, Medical Devices, and Connected Technologies. We’re passionate about making a positive impact by connecting exceptional talent with meaningful opportunities and helping our clients build the future.
Meet Your Recruiter
Anna Bauer
I have been in technical staffing since 2020, joining Protingent in 2024. I specialize in Aerospace and Emerging Technology.
My work is about connecting talented individuals with exciting job opportunities that match their skills and ignite their enthusiasm. What makes me different? I believe in a personal approach. I take the time to get to know the people I work with, understanding their goals and what they seek in their next role. Every job match is about meeting requirements and fulfilling career aspirations.
Looking beyond immediate needs to hire candidates who show potential for growth and advancement within the company while ensuring a positive experience for candidates throughout the recruiting process to attract top talent and maintain a good reputation. I love recruiting because it allows me to impact people’s lives positively.
I want candidates to know three things about myself: Firstly, I'm deeply passionate about fostering a culture of empathy and collaboration. In my career, I have found immense fulfillment in understanding others' perspectives and supporting team members through challenges. Beyond work, I cherish spending time outdoors, hiking in the mountains, or kayaking on a peaceful lake. Nature fuels my creativity and provides a grounding balance to my professional life. Additionally, I strongly believe in the importance of routines for maintaining productivity and well-being. Establishing daily habits helps me stay organized and focused, whether diving into a complex project or enjoying downtime with family and friends.