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Administrative Assistant
Job Description
Position Description: Protingent Staffing has an exciting contract Administrative Assistant opportunity.
Job Responsibilities:
- Coordinate and schedule interviews across multiple stakeholders and time zones
- Manage and maintain project calendars, including rescheduling and conflict resolution
- Track interview status and maintain clear documentation of candidate progress
- Prepare and distribute meeting agendas, action logs, and notes
- Support the onboarding of new hires by coordinating intro meetings and logistics
- Assist with document formatting, version control, and organization (e.g., SharePoint, Teams)
- Provide light project coordination support as needed (e.g., maintaining trackers, summarizing action items)
Job Qualifications:
- 3+ years of experience in an administrative, recruiting coordination, or project support role
- Proven ability to manage complex scheduling tasks across multiple stakeholders
- Highly skilled in using various video conference tools, such as Teams and WebEx
- High proficiency in oral and written communication
- High proficiency in the Microsoft Office suite
- Proficient technical editing
- Grammatical editing and proofreading skills
- Organizational skills
- Exceptional attention to detail and ability to follow up without prompting
- Ability to problem solve and multitask
- The successful candidate will possess a high degree of trust and integrity, communicate openly and display respect and a desire to foster teamwork.
Job Details:
- Job Type:Â ContractÂ
- Pay Rate Range: $26-35/h
- Location: Everett, WA (Hybrid).
- Export control regulations require candidates to be a U.S. Citizen, a U.S. Legal Permanent Resident, or a protected person status
Benefits Package: Protingent offers competitive salaries, insurance plan options (HDHP plan or POS plan), education/certification reimbursement, pre-tax commuter benefits, Paid Time Off (PTO), and an administered 401k plan.
About Protingent: Protingent is an Award-Winning provider of top-tier Engineering and IT talent, trusted by companies at the forefront of innovation — from Software and Aerospace to AI, Clean Tech, Medical Devices, and Connected Technologies. We’re passionate about making a positive impact by connecting exceptional talent with meaningful opportunities and helping our clients build the future.
Meet Your Recruiter
Abby Hubbard
I joined Protingent in the Spring of 2021 as a sales intern, transitioning to a full-time Technical Recruiter after graduating from the University of Washington in June 2021. Initially, I focused on supporting our spaceflight clients, later expanding to industries such as sustainable energy and nuclear power. While I’ve broadened my recruiting scope, I’m still partial to aerospace engineering, especially anything related to propulsion technology.
My recruiting style focuses on individual candidate needs and relationship building. My philosophy is to lead with empathy and integrity. My favorite thing about recruiting is the opportunity to learn something new every day by talking to the most intelligent people/engineers, as well as the potential to impact critical industries at the staffing level.
When I’m not recruiting, I love spending time outdoors – hiking, camping, roller skating, reading in parks, and swimming in Lake Union (when the Seattle weather permits). I also enjoy thrift shops, sewing/up-cycling clothes, and shooting 35mm film.