Posted: 03/16/2026 Employment Type: Contract Job Number: 31553 Job Location: Onsite Industry: SVCS - Services

Job Description

Position Title: Admin Assistant Business Development

Position Description: Protingent Staffing has an exciting contract Admin Assistant Business Development opportunity.

Job Responsibilities:

Coordinate and schedule meetings for multiple sub-departments within the Business Development team.
Assist with meeting logistics for in-person, virtual, and hybrid meetings (room reservations, video conferencing setup, catering, and materials) at both Company locations.
Assist in the preparation and distribution of meeting agendas, presentations, and supporting documents in advance.
Assist with tracking action items, follow-ups, and deadlines resulting from meetings
Serve as a central administrative point of contact for all supported sub-departments.
Assist with administrative support including data entry, document preparation, filing, and records management.
Coordinate with the Meeting and Events Coordinator to facilitate planning for and execution of required technology, hospitality, and space/logistics for meetings.
Assist with cross-departmental communication and information sharing.
Assist with ad hoc administrative tasks as assigned.

Job Qualifications:

Associates Degree in business or communications, business administration, or a related field with 4 years minimum of experience OR a Bachelor’s degree in business or communications, business administration, or a related field with 3 years of experience.
Years of experience must be in Administrative Support, Project Coordination, including experience working in business development, commercial support, and/or project coordination.
Highly organized and detail-oriented; high degree of accuracy.
Ability to work under tight deadlines and self-prioritize work.
Adaptable and comfortable operating in a fast-paced environment.
Proficiency with Microsoft Office Suite (Excel, PowerPoint, Word).
Strong understanding of the sensitive nature of working in the executive office and have good judgement, problem solving skills and maintain the highest levels of confidentiality and integrity.
Ability to report and track deliverables to manager on a regular and consistent basis.
Must project a positive, collaborative, professional demeanor at all times.
Must have excellent written communications, interpersonal skills, and the ability to interact positively with all levels within the organization including senior executives, trustees, donors, and peers.
Team player who can assess when to act autonomously and when to coordinate with others or seek leadership input.
The successful candidate will possess a high degree of trust and integrity, communicate openly and display respect and a desire to foster teamwork.
Travel Required: 0-10%.

Job Details:

Job Type: Contract
Pay Rate Range: $35-$52/hr (Pay rates are approved based on candidate location, education and experience).
Location: Bellevue, WA.
Export control regulations require candidates to be a U.S. Citizen, U.S. Legal Permanent Resident, or of a protected person status

Benefits Package: Protingent offers competitive salaries, insurance plan options (HDHP plan or POS plan), education/certification reimbursement, pre-tax commuter benefits, Paid Time Off (PTO), and an administered 401k plan.
#TerraPro
About Protingent: Protingent is an Award-Winning provider of top-tier Engineering and IT talent, trusted by companies at the forefront of innovation — from Software and Aerospace to AI, Clean Tech, Medical Devices, and Connected Technologies. We’re passionate about making a positive impact by connecting exceptional talent with meaningful opportunities and helping our clients build the future.

Meet Your Recruiter

Abby Hubbard

I joined Protingent in the Spring of 2021 as a sales intern, transitioning to a full-time Technical Recruiter after graduating from the University of Washington in June 2021. Initially, I focused on supporting our spaceflight clients, later expanding to industries such as sustainable energy and nuclear power. While I’ve broadened my recruiting scope, I’m still partial to aerospace engineering, especially anything related to propulsion technology.

My recruiting style focuses on individual candidate needs and relationship building. My philosophy is to lead with empathy and integrity. My favorite thing about recruiting is the opportunity to learn something new every day by talking to the most intelligent people/engineers, as well as the potential to impact critical industries at the staffing level.

When I’m not recruiting, I love spending time outdoors – hiking, camping, roller skating, reading in parks, and swimming in Lake Union (when the Seattle weather permits). I also enjoy thrift shops, sewing/up-cycling clothes, and shooting 35mm film.

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